ENGR 330 - Volunteer Tracking

Volunteer Tracking Final Report.docx

Volunteer Tracking Oral Presentation.pptx

Project Charter[Volunteer Tracking]

Description

Work with Habitat for Humanity ReStore in White County, AR to find the most cost effective solution to help them with volunteer tracking, which is currently not consistent.
This may help with cost effectiveness of Habitat for Humanity's programs (ReStore and house building), or at least improve organization and efficiency.

Objectives

Find most cost-effective solution for volunteer tracking for Habitat for Humanity
Implement the use of chosen solution
Through this, improve organization of HFH, White county affiliate, volunteer program in a cost effective way.

Outcomes or Deliverables

Some system for tracking volunteers which may involve
- A software program already designed for this purpose
- A software program modified to provide this service
- Some other system as determined by the team members to have the best cost

User Manual/ Troubleshooting Guide

Critical Dates

Research of existing programs - TBD
Chose system - TBD
Implement system - TBD
Expected completion Fall 2011

Estimated Budget

TBD (Ideally $0.00)

Community Partners

Habitat for Humanity, White County Affiliate
Habitat for Humanity ReStore

Stakeholders

Richard Wells
Lance Gibson
Harding University

Team Members

Jennifer Warnert (Team Leader)
Anna Shafer

TASK STATUS REPORT #5
Project Description:	Work with Habitat for Humanity ReStore in White County, AR to find the most cost effective solution to help them with volunteer tracking.
Project Sponsor:	HFH	Sponsor Rep:	Rick Eichhorn/ Jordan Goldinger
Program Manager:	Rich Wells	Project Manager:	Jennifer Warnert
Period Covered by the Report:	November 8 through November 29, 2011
Accomplished This Period: Contacted Affiliate Administrator about current tracking system, found out they just use a form people fill out currently for builds Contacted Jordan about the app to ask him to try it out and see if it works for him. Contacted Affiliate Administrator again to find out whether this tracking system should encompass builds as well or if they're not interested in changing that part at this time.

Planned But Not Accomplished This Period:
Still haven't heard back from Jordan as to whether the app will work or not Hear more from the Affiliate Administrator about whether they're interested in a new volunteer tracking system for the builds as well.
Objectives To Next Reporting Period:
Hopefully hear from Jordan again to find out if this works. Work on Report- organize by options of paper, simple computer program, and android app Follow up with affiliate to see if my findings can be useful for tracking volunteers at builds as well and to find out what kinds of information they collect so that the system is compatible with the current system. Organize findings and finish report.

TASK STATUS REPORT #4
Project Description:	Work with Habitat for Humanity ReStore in White County, AR to find the most cost effective solution to help them with volunteer tracking.
Project Sponsor:	HFH	Sponsor Rep:	Rick Eichhorn/ Jordan Goldinger
Program Manager:	Rich Wells	Project Manager:	Jennifer Warnert
Period Covered by the Report:	October 11 through November 8, 2011
Accomplished This Period:

Planned But Not Accomplished This Period:
Requirements list not completed (requirements still aren't clear) Get feedback from Jordan about whether this app will work or if he wants me to keep looking for something else
Objectives To Next Reporting Period:
Follow up with Jordan Possibly get in touch with the new contact I've been given. Explore possible solutions more in depth Currently testing out the Android Application. Continue communicating with Jordan to find out if this App works
Risks/Outstanding Issues/Problems:
Grant writing took up most of my time this reporting period If the solution I'm currently pushing forward with doesn't work, it will be back to square one.

TASK STATUS REPORT #3
Project Description:	Work with Habitat for Humanity ReStore in White County, AR to find the most cost effective solution to help them with volunteer tracking.
Project Sponsor:	HFH	Sponsor Rep:	Rick Eichhorn/ Jordan Goldinger
Program Manager:	Rich Wells	Project Manager:	Jennifer Warnert
Period Covered by the Report:	September 27 through October 11, 2011
Accomplished This Period:
Some testing on android application. Heard back from Jordan, found out he has an android Received contact information for someone who knows about the current system for tracking volunteers at the builds.
Planned But Not Accomplished This Period:
Requirements list not completed (requirements still aren't clear)
Objectives To Next Reporting Period:
Write up requirements list. Possibly get in touch with the new contact I've been given. Explore possible solutions more in depth Currently testing out the Android Application. Continue communicating with Jordan to find out if this App works
Risks/Outstanding Issues/Problems:
Requirements are still unclear. If the solution I'm currently pushing forward with doesn't work, it will be back to square one.

TASK STATUS REPORT #2
Project Description:	Work with Habitat for Humanity ReStore in White County, AR to find the most cost effective solution to help them with volunteer tracking.
Project Sponsor:	HFH	Sponsor Rep:	Rick Eichhorn/ Jordan Goldinger
Program Manager:	Rich Wells	Project Manager:	Jennifer Warnert
Period Covered by the Report:	September 13 through September 27, 2011
Accomplished This Period:
Obtained answers to list of questions. Android application found that may meet the need and still be usable by non-android users. I now have an idea of what I'm setting out to do. Gant chart completed Volunteer Tracking Gantt.xls Details Download 123 KB
Planned But Not Accomplished This Period:
Getting feedback from Jordan Requirements list not completed
Objectives To Next Reporting Period:
Write up requirements list. Start exploring possible solutions more in depth Currently testing out the Android Application. Continue communicating with Jordan about exact requirements. - Find out which kind of smart phone he has
Risks/Outstanding Issues/Problems:
I don't know if there are legal ramifications of a business using an android app or other software for their business because there are rules on which software businesses can use. Sometimes it takes people a while to respond to emails.

TASK STATUS REPORT #1
Project Description:	Work with Habitat for Humanity ReStore in White County, AR to find the most cost effective solution to help them with volunteer tracking.
Project Sponsor:	HFH	Sponsor Rep:	Rick Eichhorn
Program Manager:	Rich Wells	Project Manager:	Jennifer Warnert
Period Covered by the Report:	August 23 through September 12, 2011
Accomplished This Period:
Research of existing volunteer tracking programs began. A list of questions formulated, the answers of which will determine the next steps (specifications of the volunteer tracking system).
Planned But Not Accomplished This Period:
None at this time.
Objectives To Next Reporting Period:
Get answers to questions and continue research in light of those answers. Start exploring possible solutions more in depth
Risks/Outstanding Issues/Problems:
Without direction from those using the product on what they are looking for, we cannot go much further without risking having to redo our work if it doesn’t match our currently unknown specifications.